Scott Shores Association

What are the Association's Governing Bodies?

Board

Comply with governing documents and state laws.
Uniformly enforce the governing documents
Represent the collective interests of all members
Fiduciary duty: Operate the association using the care that an ordinarily prudent person would use under the same or similar circumstances
Maintain common areas
Manage the budget and assessments (dues)
Keep books and records
Handle emergencies

Executive Committee

Composition:
- Immediately retiring President
- Vice President
- Secretary
- Treasurer
- Four members appointed by the President
Carries out the policies of the SSA as formulated at any meeting
Passes on matters referred to it by other officers, committees, and members
Initiates matters that will advance the interests of the Association

What are the Duties and Responsibilities of the Elected Officers?

President

Serves as Executive Officer of the Board
Set and run meetings
Establishes agenda
Manages meetings:
- Maintains order and decorum
- Proposes questions
- Calls for votes
- Announces results
- Recognizes others to speak on the floor
Establishes committees
Executes contracts and other legal documents
Daily administration of SSA

Vice President

Shares leadership and procedural duties with the President
Assumes leadership role when President is unable
Ensures order is maintained during meetings
Ensures a smooth flow of business
Serves as an informed source about association rules, bylaws, and governing documents

Secretary

Maintains SSA meeting minutes and official records
Reviews and updates documents, as required
Ensures records are stored safely and are accessible to members
Provides proper notice of meetings
Distributes documents, e.g., official records, agendas, meeting minutes, on a timely basis to members
Ensures the SSA meets all legal documentation requirements, e.g., annual filing deadlines

Treasurer

Responsible for SSA funds, securities, and financial records
Oversees billing, collections, and disbursement of funds
Coordinates the development of SSA annual operating budget and reserve allocations
Monitors budget and reports financial status throughout the year
Oversees year-end reporting and any required audits

Why do we have a Scott Shores Association (SSA)?

The main purpose is to promote the community of homeowners.
There are also business reasons:

Pay for the insurance and upkeep of common properties
Set and enforce community rules
Protect property values
Provide services, amenities, and facilities

Can I fish from all SSA properties? Including the Association Beach?

You may fish from all SSA properties except the Beach.

Members voted at the 2020 Annual Meeting to prohibit fishing at the Association beach to protect kids and families from the possibility of stepping on lost hooks. At any of the other properties, members should be especially careful with hooks.

You must have a current fishing license and follow applicable laws.

Can I launch or land my boats on SSA property? Including the Association Beach?

You may launch and land non-motorized boats (e.g., kayaks and canoes) from Association property. Boats are not allowed to be kept on Association property overnight.

Please exercise consideration and respect for other members’ space when using the Association properties for any use.

Can I reserve Association property for gatherings?

Contact us via email or contact information (below) to reserve the Beach, another property or picnic tables. We will return your request promptly to confirm.

Availability is on a first come, first served basis. We are working on a calendar for this website where everyone will be able to see what’s going on with respect to SSA property reservations and upcoming SSA events.

What property is owned by the Association?

The Scott Shores Association owns and maintains multiple properties throughout the Scott Shores subdivision. The most prominent is the Association's main beach area, which includes a sandy beach, pavilion and playground equipment, but there are others.

Members in good standing (dues paid in full for the year) may use any SSA property.

A map showing SSA properties is here.

Property Matrix 20220620.pdf

What is the Scott Lake Drain Plan?

In September 2018, a Board of Determination found the need to proceed with a plan to improve drainage in the area around Scott Lake which includes the Scott Shores subdivision.

Currently, drainage for properties is only provided by roadside ditches and culverts "maintained" by the Van Buren County Road Commission.

While a petition was circulated in the Scott Shores subdivision and many residents supported the idea, the Drain Plan is not a Scott Shores Association project. The Scott Shores Drain Commission is under the direction of the Van Buren County Drain Commissioner. His contact information is found below.

The Scott Shores Association granted easements for several of its properties, including an easement on the western boundary of the Association Beach.